Carpeton Industries Sdn Bhd (Phase 2)

Carpeton Industries Sdn Bhd (Phase 2)

Carpeton Industries Sdn Bhd (Phase 2)

 

 

Client’s Requirement: 

  • Since Contract and Commercial workflows link with Project and D&T workflows, phase 2 was required to complete the cycle of the process.
  • Project documents linked to project code which is generated from C&C workflow
  • All documents from project, D&T and HSE documents such as drawings, project planning and ISO documents to be kept in one repository.
  • Standardize numbering system for ISO forms such as Document Change Notice and Outgoing Correspondence.
  • Standardize numbering system for project documents and drawings which is linked to project code.

 

EDMS Solution:

  • With M-Files solution, it has helped to digitized the process and continue the workflow process without any missing documents.
  • Provide controlled automatic numbering for all project documents including drawings and ISO documents.
  • With M-Files, it has helped and fasten the process of documents searching and provide easy access to the documents information
  • Provide automatic document history for audit trial
  • To use workflow for ISO forms, drawing submission and project documents approval
  • M-Files solution automatically sends assignments and notifications via email and M-Files’ Assigned to Me view

 

Benefits & ROI:

  • Reduce time to allocate all the project and ISO documents
  • A centralized repository that enables users to access the right and needed documents but still in controlled manner based on permission
  • Reduced manual and paper-based process that also enabling the users to have easy tracking on project documents, drawings and workflow status 
  • All forms can be easily located and downloaded from M-Files

 

     

    Carpeton Industries Sdn Bhd (Phase 2)

    Carpeton Industries Sdn Bhd (Phase 1)

    Carpeton Industries Sdn Bhd (Phase 1)

     

     

    Client’s Requirement: 

    • Contract and Commercial department An Electronic Document Management System as a centralized document repository for their contract and commercial department which able to run and record the workflow process starting from Tender submission, project registration up to Purchase Order.
    • Standardize numbering system for Purchase Order, Project registration, Requisition Order which is automatically generated by the system.

     

    EDMS Solution:

    • Introduced and implemented M-Files solution that acts as centralized repository for their C&C department.
    • Provide controlled automatic numbering for all Purchase Order, requisition order, Project number and tender number.
    • With M-Files, it has helped and fasten the process of documents searching and provide easy access to the documents information
    • Provide automatic document history for audit trial
    • To use workflow for their C&C process with the given dateline which can be monitored by the management
    • To use standard template for PO,RO, Cost analysis and other C&C documents

     

    Benefits & ROI:

    • Reduce time to allocate all the C&C documents
    • A centralized repository that enables users to access the right and needed documents but still in controlled manner based on permission
    • Reduced manual and paper-based process that also enabling the users to have easy tracking on project documents and workflow status, tender and project status

     

       

      Indo Pusaka Berau

      Indo Pusaka Berau

      Indo Pusaka Berau

      Client’s Requirement: 

      Looking for a CMMS system which able to accommodate the followings:

      • Tools and Material Data
      • Asset registration
      • Maintenance Activity record including cost of maintenance per asset
      • Maintenance planning
      • Work Orders
      • Service Requests
      • Preventive Maintenance’s Plan, Predictive Maintenance ad Corrective Maintenance
      • Inventory tracking
      • Man Power Requirement

      EDMS Solution:

      • Introduced and implemented Fiix solution to help their maintenance team to have access to asset and spare parts information as well as to monitor and keep track of their overall equipment health and maintenance

      Benefits & ROI:

      • Maintenance team have access to assets and spare parts information including record on total maintenance cost for each asset
      • Supervisor easy to track team’s pending work orders and ensure maintenance is being done as per schedule.
      • With Fiix Dashboard, it gives them instant access to the information they need to improve performance, helping the maintenance team to make better decisions, faster.
      • Maintenance team able to identify the key performance indicators (KPIs) that they will measure in order to make improvements. For example, mean time between failures (MTBF), and mean time to repair (MTTR). Collecting data against these KPIs will help them understand the current state of operations.
      • The maintenance team are able to generate a report consist of information on the criticality and the health of the assets.
      Tanjung Offshore Services Sdn Bhd

      Tanjung Offshore Services Sdn Bhd

      Tanjung Offshore Services Sdn Bhd

      Client’s Requirement: 

      • An Electronic Document Management System as a centralized document repository for their Bayan project and also their QHSE documents which includes Memo, ISO documents with the control of Document Controller.
      • Numbering system which is automatically generate based on the current sequence

      EDMS Solution:

      • Introduced and implemented M-Files solution that acts as centralized repository for their current project.
      • Provide controlled automatic numbering for all outgoing transmittal, project documents and drawings as well as vendor package number
      • With M-Files, it has helped and fasten the process of documents searching and provide easy access to the documents and drawings information
      • Provide automatic document/drawings history for audit trial
      • To use workflow for IDC review with the given dateline which can be monitored by document controller

      Benefits & ROI:

      • Reduce time for document controller to allocate all the transmitted and received documents/drawings when requested
      • A centralized repository that enables users to access the right and needed documents/drawings but still in controlled manner based on permission
      • Easy tracking on project documents and drawings status, package numbers and transmittal numbers.
      Petrochemical Company (Malaysia) – Phase Two

      Petrochemical Company (Malaysia) – Phase Two

      Petrochemical Company (Malaysia) – Phase Two

      Client’s Requirement: 

      • Management of Change (MOC) is a process that covers from proposal, design, execution and commissioning of changes that happen in the organization including physical site, technical, documentation and organizational changes. For any changes to be approved and executed, MOC needed to be submitted to request approval for improvement/modification proposal which then the detailed design or the justification of the changes will be reviewed, agreed and approved prior construction/execution and commissioning.
      • To digitize process of Management of Change (MOC) to reduce manual paper process and better record keeping.
      • To automate business process which helps to manage the tasks with automatic assignment and notification.

      EDMS Solution:

      • With M-Files solution, it has helped to digitized paper based MOC forms
      • To us workflow to automate business process to minimize the risk of missing information and reduce approval time
      • Provide transparency of MOC process where it enables the status tracking of the MOC
      • Provide automatic document history for audit trail
      • To centralized repository to access the eMOC and information related to the MOC
      • M-Files solution automatically sends assignments and notifications via email and M-Files’ Assigned to Me view

      Benefits & ROI:

      • Reduced manual and paper-based process with eMOC that also enabling the users to track the status of each eMOC while reducing the time spent for approval and access to information. A centralized repository that enables users to access the right and needed information but still in controlled manner based on permission.