Find and Use Information Smarter – No Matter Where It’s Stored

by | Dec 19, 2025 | information management, M-Files, Uncategorized

M-Files is no newcomer to digital technologies. Quite the opposite.

“We’ve been working with machine learning and artificial intelligence for decades. That’s the foundation for why our solution is among the top AI-powered platforms on the market today. It helps businesses of all sizes and across all industries improve information management, compliance, and productivity,” says Stig-Arne Ryeng, expert in digitalization and information management at M-Files.

The M-Files platform helps you access the right information at the right time. For example, if you’re out in the field and need to look up a safety procedure, you’ll find the document instantly—no matter where it’s stored. You stay in your workflow, confident in moving forward.

“It’s like searching for a song on Spotify— it couldn’t be easier,” says Ryeng.

The key principles for us are find, secure, and share documents and information. If you can’t find it, it has no value. With our solution, it’s always accessible. The M-Files AI-powered platform gives you full control of your information—and the insight you need to make better decisions.

Seamless Integration

M-Files connects with systems such as Microsoft 365 so your team can work within trusted tools, alongside SAP, Salesforce, and AutoCAD, without jumping between platforms. With the XREF feature, you can link external references, PDFs, and images to documents.

Seamless integrations reduce errors, save time, and ensure that project data is accurate and up to date,” Ryeng explains.

Intelligent Information Management and Data Security

Intelligent information management not only automates workflows but also improves collaboration—both internally and externally.

A seamless working environment where users can manage and share information effectively is incredibly valuable,” says Ryeng.

He highlights M-Files’ advanced security features, including role-based access control, encryption, and automated backups, which protect sensitive business data from unauthorized access and data loss.

M-Files organizes and structures information using metadata.

This means documents and information can easily be categorized and retrieved based on relevant attributes,” Ryeng explains.

Our generative AI assistant, M-Files Aino, organizes information, understands document context, interacts with the organization’s knowledge and terminology, and ensures data security throughout.

Meet M-Files Norway at Arendalsuka

For the very first time, M-Files Norway is participating in Arendalsuka —Norway’s most important arena for political, business, and societal dialogue.

Our participation marks a strategic shift toward stronger engagement in the public conversation about digital transformation, artificial intelligence, and the future of work,” says Charlotte C. Blix-Nilsen, Snr. Growth Marketing Manager.

“This isn’t just a debate—it’s a chance to stay ahead of the curve.”

Businesses that embrace digital technologies and integrate them into their strategies gain a major advantage in a rapidly changing world. AI is not just a technical tool—it’s a strategic partner that can help businesses grow and thrive,” Ryeng concludes.

Fact Box

Hosted by Computerworld, M-Files will participate in a panel debate:

Monday, August 11 at 10:00 AM at Solsiden, Arendal

Panel participants include:

  • Stig-Arne Ryeng, expert in digitalization and information management at M-Files
  • Klas Pettersen, CEO at NORA.ai
  • Leiv Thomas Sandnes, CTO at Evidi
  • IT Director from the Norwegian Tax Administration (Skatteetaten)
  • Solveig Vitanza (Labour Party), Member of Parliament and the Business Committee

Together, they will discuss how boards and executive teams can ensure responsible and value-creating use of AI—and what questions truly need to be asked before the technology is implemented.

Source: https://www.m-files.com/blog/articles/find-and-use-information-smarter/

Find, Secure, and Share Documents and Information

by | Oct 15, 2025 | Document Management, M-Files, Uncategorized

Your documents are either worth their weight in gold—or worthless. What makes the difference? Accessibility. Even the most important information loses its value if it can’t be retrieved quickly and easily. M-Files makes it possible to find, use, and share documents— the right information, at the right time, with the right person. Simple, efficient, and without unnecessary clutter.

M-Files – As Easy as Spotify

Imagine a document management platform that works like Spotify. – You find your favorite song by searching for the title, artist, album, or genre. In the same way, you can find documents in M-Files—by searching for clients, users, dates, or other information.

“No folders. No mess. You have full control and save a lot of time” says Charlotte C. Blix-Nilsen, Senior Growth Manager at M-Files Norway

We Serve Clients in Information-Intensive Industries

M-Files enables users to access and work with information and documents even while out in the field, using mobile devices and offline access.

With these features and capabilities, M-Files helps companies in, among others, the energy sector improve information management, boost productivity, ensure compliance, and collaborate effectively with external partners and suppliers. Read how the Norwegian energy company; Hafslund Celsio fortified data security and improved their administrative procedures, and how they are now better equipped to handle records management complexities with greater precision and confidence with M-Files.

“When a technician needs to maintain, service, or repair equipment at a site, they can search for and retrieve drawings, descriptions, and information relevant to that specific location and unit” explains industry expert Stig-Arne Ryeng at M-Files

Seamless Integration

M-Files offers a wide range of seamless integrations with other solutions, including Microsoft 365, Microsoft Copilot, SAP, Salesforce, and AutoCAD integration where the XREF feature lets you attach external references to your drawing—PDFs, images, point cloud data, etc. At the same time, M-Files properties can easily be embedded into the drawings without leaving the AutoCAD environment. Seamless integrations reduce errors, save time, and ensure that project data is accurate and up to date.

Security and Mobility

“M-Files offers advanced security features like role-based access control, encryption, and automatic backups to protect the company’s sensitive information from unauthorized access and data loss” says Stig-Arne Ryeng.

M-Files enables users to access information spread across different systems and departments, and work with documents and data—even when out in the field, using mobile devices and offline access.

“M-Files ensures that even with massive amounts of data and daily changes, the most up-to-date version is always delivered in a search. – That’s what makes your documentation worth its weight in gold” conclude Stig-Arne Ryeng and Charlotte C. Blix-Nilsen.

Source: https://www.m-files.com/blog/articles/find-secure-share-documents/