Carpeton Industries Sdn Bhd (Phase 1)

Client’s Requirement: 

• Contract and Commercial department An Electronic Document Management System as a centralized document repository for their contract and commercial department which able to run and record the workflow process starting from Tender submission, project registration up to Purchase Order.
• Standardize numbering system for Purchase Order, Project registration, Requisition Order which is automatically generated by the system.

EDMS Solution:

• Introduced and implemented M-Files solution that acts as centralized repository for their C&C department.
• Provide controlled automatic numbering for all Purchase Order, requisition order, Project number and tender number.
• With M-Files, it has helped and fasten the process of documents searching and provide easy access to the documents information
• Provide automatic document history for audit trial
• To use workflow for their C&C process with the given dateline which can be monitored by the management
• To use standard template for PO,RO, Cost analysis and other C&C documents

Benefits & ROI:

• Reduce time to allocate all the C&C documents
• A centralized repository that enables users to access the right and needed documents but still in controlled manner based on permission
• Reduced manual and paper-based process that also enabling the users to have easy tracking on project documents and workflow status, tender and project status